Down to Earth doing good things together logo may 18As Down to Earth continues to grow both in its positive impact on communities and scale of operation, they are looking for a talented and committed Administrator to support their vision.

  • Hours per week: 37.5
  • Salary: £18,000 to £21,000 plus pension
  • Responsible to: Finance Manager                                         

The Administrator will be responsible for the maintenance of all their office systems at the two centres for our award winning social enterprises: Down to Earth Project and Down to Earth Construction.

Contract duration: Initially a 3 year contract. They are confident of offering a much longer career opportunity to the right person as they continue to grow and scale their approach across Wales.

Working hours and location: They expect the 37.5 hours to be worked between 8.30am to 4.30pm, 5 days a week. The position will be based mainly at their Murton site (SA3 3AP) with one or two days a week at their Cilibion site (SA3 1ED). Due to the relatively remote location and multiple venues, you’ll need to have access to a vehicle for the role.

Roles and responsibilities

There are 2 distinct parts to the job based on Accounts Administration and Team Administration:

Accounts Administration (40%)

  • Supporting the Finance Manager with financial tasks using Xero software. This will include processing both Sales and Purchase invoices and reconciling supplier accounts.
  • Setting up new suppliers, agreeing terms and credit limits
  • Credit control to ensure sales invoices are paid in line with agreed terms and liaising with external parties and colleagues to deal with any queries
  • Procurement of project equipment/materials
  • Recording and banking petty cash
  • Assist in capital and revenue grant claims and collating supporting documentation
  • HR related financial tasks including timesheet administration and annual leave, in liaison with Finance Manager.

Team Administration (60%)

  • Supporting the delivery and management team with all administrative tasks relating to all projects and maintaining project folders, project boards and records.
  • All office tasks such as answering the phone, managing enquiries, keeping office and training room environments well organised and efficient.
  • Managing booking systems and staffing systems including managing shared calendars within Office 365.
  • Database input and maintenance.
  • Digital inventory and stock control for the company
  • Maintaining training records and managing training/renewals for the team
  • Support of general site maintenance (for example fire alarm systems and checks), logistics and other team tasks.

The above applies across both Down to Earth Project and Down to Earth Construction and both venues.

Person specification

The ideal person will have both administrative and bookkeeping experience, be able to manage their time efficiently and be comfortable working both in a busy office environment and on their own. The ideal person will be flexible, pro active and prepared to take on a wide range of tasks including revising existing systems or designing new systems when a need is identified.

Down to Earth uses on-line platforms such as Office 365, Xero and Papertrail. In addition to being very comfortable with Excel, they would expect the ideal person to be at ease with using a range of digital/cloud platforms.

They believe in supporting their team to further develop their skill-sets - they are happy to offer training opportunities leading to a qualification such as AAT.

Desirable but not essential:

  • Familiarity with Xero (book keeping/accounting software)
  • Welsh speaker

Application information:Lottery and Our Bright Futures logo combined

Submit CV with completed application form to [email protected]

Click here to download an application form

Deadline for applications: 6pm on Sunday 17th June 2018 (Interview date: Thursday 21st / Monday 25th June 2018). Start date: ASAP


Down to Earth - Gweinyddwr Cyfrifon a Thîm

Down to Earth doing good things together logo may 18Mae prosiect Down to Earth yn fenter gymdeithasol lwyddiannus gydag enw da ers 10 mlynedd (sefydlwyd yn 2006) am gefnogi pobl i greu newid positif yn eu bywydau drwy weithgarwch ystyrlon yn yr awyr agored. Mae pob ceiniog rydyn ni’n ei hennill yn mynd tuag at gefnogi ein gwaith sy’n newid bywydau ac at greu byd brafiach, gwell.

  • 37.5 awr yr wythnos

  • £18,000 i £21,000 y flwyddyn a phensiwn

Wrth i Down to Earth barhau i dyfu o ran ei effaith bositif ar gymunedau a’i raddfa weithredu, rydyn ni’n chwilio am Weinyddwr talentog ac ymroddedig i gefnogi ein gweledigaeth.  Bydd y Gweinyddwr yn gyfrifol am gynnal ein holl systemau swyddfa yn y ddwy ganolfan ar gyfer ein mentrau cymdeithasol llwyddiannus: Prosiect Down to Earth ac Adeiladu Down to Earth.Bydd y swydd ar ein safle yn Murton (SA3 3AP) yn bennaf gyda diwrnod neu ddau yr wythnos ar ein safle yn Cilibion (SA3 1ED).

Oherwydd bod y lleoliadau’n gymharol anghysbell ac oherwydd bod dau safle, bydd rhaid i chi fod â defnydd o gerbyd ar gyfer y swydd.

Hyd y contract: Contract 3 blynedd i ddechrau  Rydyn ni’n hyderus y byddwn yn cynnig cyfle gyrfaol llawer hirach i’r person priodol wrth i ni barhau i dyfu ac ehangu ein dull o weithredu ledled Cymru.

Lottery and Our Bright Futures logo combinedI wneud cais, lawrlwythwch y Ffurflen Gais isod a’i dychwelyd yn electronig ar e-bost gyda CV diweddar i:[email protected]

Y dyddiad cau ar gyfer derbyn ceisiadau: 6pm dydd Sul 17egMehefin 2018 (Dyddiad y cyfweliad: Dydd Iau 21ain / Dydd Llun 25ainMehefin 2018). Dyddiad dechrau: Cyn gynted â phosib